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‫Aligning are your business and functional objectives.

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‫Now that we've walked through the steps of estimating our costs for a zero based budget and our business

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‫activity screener will now develop the actual budget proposal. Throughout this particular phase

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‫use the attached template to follow along.

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‫This is what you would use to present your budget for your project to your leadership team or management

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‫for steps to move forward.

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‫Now, it's important to remember that each company has a different process, so you may have to tweak

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‫a few of these steps to align with the protocols of your company. Using the budget debt proposal template

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‫you can start by using the template to create your executive summary.

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‫Your executive summary should include highlights of this particular project, along with key takeaway

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‫items and how your project will impact a company or department.

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‫Be sure to highlight any KPIs which leadership may want to see.

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‫You may also want to include a graphical image of how your budget will be allocated. The next few slides

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‫in the handout will focus on objectives.

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‫Of course, every particular project for our budget should have an objective.

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‫You should have anywhere from one to five strategy statements and think about what those business objectives

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‫are versus those functional objectives.

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‫When we think about business objectives, we think about how the business will run.

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‫We're thinking functional, we're thinking about a process who will actually walk through this process

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‫of who will perform this task.

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‫What department will perform this particular task?

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‫So at a high level, you definitely want to call out those objectives.

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‫You want to have no more than three business objectives and no more than three functional objectives.

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‫Be sure to include your budget allocation for each business unit and function.

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‫So you're going to go back to your cost estimate activity where you looked out all of those activities

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‫into categories.

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‫From the categories.

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‫Think about what business unit will work on each category.

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‫You may have to do a little math here because we need to understand the budget that should be allocated

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‫to each business unit.

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‫And we're also going to think about those functions you've aligned on the previous slide. In aligning

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‫on your activities using these zero based budgeting activity screener.

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‫You should have found some activities which were found to either be redundant or unnecessary.

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‫Make sure you call out any activities that you've previously removed and hence were actually able to

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‫quote unquote save on by not including and your budget.

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‫These are very important to call out when leadership is walking through your presentation, as they

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‫may ask where are the savings?

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‫Or did you already take a look at these particular activities or categories to see where you can reduce

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‫some of these itemization?

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‫Last but not least, let's think about the budget data points.

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‫So any sort of KPIs and metrics that you have to include, such as historical project data, previous

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‫budgets, the number of projects let previously the number of resources estimate it to be a part of

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‫the project.

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‫Be sure to include those metrics, as well as information that can support those metrics in your presentation.

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‫Again, let's try to apply this to our real life scenario, either a project that you're currently working

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‫on or a previous project that you've been a part of.

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‫And if this does not apply, let's think about a hypothetical scenario.

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‫By now, you've walked through several preparation steps to create a zero based budget.

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‫To ensure that you've marked off every single step in this process review and complete the checklist

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‫handout to ensure your zero based budget is ready for presentation.